Monthly Webinars 2025
Managing Project Resource Allocation in TDX
Do we have enough team members to work on this upcoming project? We have a project that will require a six-month commitment. Who currently has the capacity to take on some extra work? An expedited request just came up. Who from our team is available to help with completing it in a timely manner? When it comes to executing projects and project requests, organizations manage team members’ workloads differently. In this session, ITEC will lead you through how their PMO manages project resource allocation. Highlights of this session will include how project resource allocation was managed prior to TDX; how TDX was setup to manage resources; how TDX is now used to manage project requests and projects; as well as future planning and reporting. If you would like to view the slides that Kris presented, please click here. If you would like to view the slides that Jason presented, please click here.
Building a More Effective Team Through Empowerment and Trust
Building effective teams is critical to the success of any organization, particularly in higher education institutions where collaboration and innovation are essential. This presentation will explore the key elements required to build effective teams (especially across departments and disciplines and with varied abilities and skill sets) that can work towards a common purpose. Specifically, we will examine how empowerment, trust, and a common purpose are crucial to the success of an IT team and how having strong bonds can help overcome challenges and lead to positive outcomes. If you would like to view the slides that Kris presented, please click here.
For our July 2024 Monthly Webinar, we will be watching a video together from the Educause Project Management Community Group on vendor management. Alex Holland, University North Central Texas, presents on the topic of vendor management. He walks us through current vendor challenges, communicating with vendors, vendor management strategies. As a group we will discuss the video’s key takeaways and relevance to SUNY campuses. If you would like to view the slides that Christa and Kris presented, please click here. If you would like to view the Stakeholder/Communications Log that we provide as part of the Project Management Fundamentals class, please click here.
PMI Links –
Vendor Management Strategies – PMI.org
The Disciplined Agile® (DA™) Tool Kit
For our April 2024 Monthly Webinar, we watched a video together from the PM Podcast on managing multiple projects. While watching this video, we explored some of Cornelius’s and Elizabeth’s approaches and tips and trick to manage more than one project at a time. If you would like to view the slides that Christa and Kris presented, please click here.
For our February 2024 Monthly Webinar, Phil Vecchione from ITEC agreed to present their Wizard 2023 presentation again just for us! Phil joined us to present the following:
ITEC PMO 2.0
The ITEC Project Management Office has undergone an overhaul starting in August 2022. In this session, we will talk about the history of our PMO, our overhaul, our recent migration to TeamDynamix, and what lies ahead. We will look at the PMO’s role and its philosophy. We will also talk about some of the new features we implemented: Project Intake, Project Slack, and Performance Metrics. If you would like to view the slides that Christa and Kris presented, please click here. If you would like to view the slides that Phil presented, please click here.
Procurement & Budget Process using Smartsheets
For our January 2024 Monthly Webinar, Zachary Jones (Binghamton University) agreed to present their SUNY Technology Conference (STC) 2023 Presentation again just for us! Zach joined us to present the following:
Procurement & Budget Process using Smartsheets
Previously, we used Excel spreadsheets and emails to submit and track purchases in the Telecom dept. In the past year, we have purchased Smartsheets and created an electronic form and automated processes to alert managers of approval requests and the submitter that their request has been ordered. We also created sheets to summarize project costs/purchases and budget sheets to track our annual spending. Using Smartsheets has increased our departmental purchasing visibility for a very minimal investment. If you would like to view the slides that Christa and Kris presented, please click here.
Building a Project Management Culture
For our October 2023 Monthly Webinar, we were lucky to have some of our favorite project managers from SUNY Cortland who have agreed to present their SUNY Technology Conference (STC) 2023 Presentation again just for us! Varya McCaslin-Doyle and Joshua Peluso joined us to present the following:
Building a Project Management Culture
This presentation will give an overview of how a culture of project management was formed and maintained in the Information Systems and Security department at SUNY Cortland. We will talk about the various tools and methodologies we have pulled from to not just develop our project management but continuously improve. This presentation will cover how to get started with project management and, more importantly, how to keep going. Other discussion topics will include psychological safety when working on projects, how projects interact with your service catalog and change management procedures, and how to begin building your project program(s) and portfolio(s). We will share what our planned next steps for development are and how we plan to achieve them. If you would like to view the slides that Christa and Kris presented, please click here.
RACI : Not Just for Project Management
RACI : Not Just for Project Management
This presentation shows you how to use RACI not just for project management but also duty separation within a small department or for outlining duties with campus wide software. If you would like to view the slides that Christa and Kris presented, please click here. If you would like to view the slides that Shannon and Tom presented, please click here.
We have more monthly webinars from our community of practice available on our Project Management Professionals Community of Practice Monthly Webinar YouTube Playlist. Please check it out!
Join our SUNY PM Listserv
Keep up to date on all things project management in the SUNY community by joining our SUNY Project Management email listserv. We send out emails about our monthly webinars, project management discussions, polls and upcoming free and low cost training opportunities.